Eventtia Changelog

Being able to communicate as much information as possible to your participants is very important. This is why we have added new tags for sending your mass emails.

You can access them by entering the Communications module and once there choose who you want to send the message to. You will immediately see the tag list at the bottom of your screen.

So that you can better choose which participants have access to the Virtual Stage, we have enabled the options to limit the entry of participants with an outstanding balance or pending to accept.

You can configure this by going to the Virtual Stage Configuration module and in the General Configuration tab, enable the options at your convenience.

We understand that every day your virtual events have become more global. Thinking that you can provide a better experience to your participants, we have integrated the possibility of adding simultaneous translation widgets to your activities.

To access this functionality you must enter the Activities module and in the Virtual Stage Settings tab scroll to the bottom of the page where you will find the Audio Translation option. Once you enable this option, it will ask you for the code of the simultaneous translation provider you have chosen. Then your participants can choose the audio track they want within the Virtual Stage.

Many times participants want to interact with others, but they are not connected. With this in mind, we have configured the chat module so that the chats are saved and the participants can review them once they log in. Another important feature we added is that notifications for read messages now disappear.

Being able to keep the traceability of your events is one of the greatest needs of our clients, that is why we are always trying to generate the most information that can provide them with value.

Thus, now you will be able to see the total connection of your participants during the days of your event. For this you must go to the Reports module and in the Virtual Stage category choose Event Connection. This report will show you the total connection by days and you can export it if you want to work it even better.

In order to further customize the categories of your activities within the Virtual Stage, you can now add color to them.

For this you must go to the Program module and choose the Categories option. Once there you can give those categories a name and choose the colors you prefer.

So that your participants can keep scrolling through the event´s website or any other website you desire after they make their payments, we have enabled the Payment Redirection option.

To set this up, you must go to the "Advanced Settings" module in the "Register" option. Once there you will go to the "Payments" option and you will be able to enter the URL of the site to which the participant must be redirected once they make their payments.

When your events have many activities, it can be difficult to see them all in one view. For this reason, we have added the list view which will allow your participants to scroll between the activities and networking meetings, thus being able to review them in a better way.

The web SDK is what enables Zoom to be displayed on the Eventtia Virtual Stage. Depending on its updates, our clients will be able to access certain features. This new update allows the following:

In order to keep better track of whom are the participants who have actually entered your event, we have added an additional indicator to the Event Commander.

You can check this while the event is taking place so you can know what number of participants have entered the Virtual Stage in real-time.

Knowing how much our clients want to further customize their Virtual Stages in order to make the experience of the participants as complete as possible, now you can change the color of the navigation bar.

For this you just have to go to the "User Interface" tab in the "Virtual Stage Settings" module and there choose the color that you like the most.

Today we have the possibility of setting up a background image per activity, but in many cases, the image is the same and if you have multiple activities, you have to do it in all of them.

With this update, the idea is that you can set up a default background image in all activities, and if you need it you can only change it in the activities you choose.

For your participants can always keep better traceability of their activities and networking meetings, they can now download calendar files (.ICS) directly from their Virtual Stage.

They simply have to select the meeting or activity in their agenda once they login to the Virtual Stage, and there they'll find a button that will allow them to download the file. This way, they can add the activities or meetings that they consider most important in their Gmail or Outlook calendars.

Changes can arise at any time, and we know you must be able to tackle them as soon as possible. Now you can delete the background image of your activities in case you need to change the one previously set up.

You just have to go to your Workshop module and select the activity you want to modify. Next to the select image button, you will have the delete button which will allow you to set your Virtual Stage up from scratch.

Virtual events must always seek to be as close to face-to-face events in the sense that they must generate the greatest possible degree of interaction between participants.

For you to bring your participants closer and connect them with your event, we have partnered with Sparkup, an app that will allow you to organize activities such as quizzes, polls, and word clouds. You can also continue using Mentimeter, Slido, or other interactivity applications that allow you to generate the greatest possible engagement.

Your sponsors can now have more visibility at the event since you can include them on the website as well as all of their information. Our new module within the web composer will allow you to import all sponsors' information like you currently do with your speakers, activities, types of records, etc.

To include this module on your website, simply go to your web composer and click on the "Sponsors" option. Then choose the design you like the most and all your sponsors will automatically be displayed according to the categories you set up.

We understand that you want to offer the best experience to your participants, this includes making their tasks as easy as possible. That's why now when the participants confirm their networking meetings, they will receive the invites to their calendars in order to add them and keep better traceability.

In order to make it easier for your participants to access the event, we have now enabled a registration button on the home page of the Virtual Stage. Thus, people who have not yet registered for the event, but have the access link to the Virtual Stage, can be redirected immediately to the registration form.

If you want to enable this function you must go to "Virtual Stage Settings" and in the "General Settings" tab select the option "Enable registration link in login screen".

We understand how important it is for your participants to know more about who the speakers are and what will be presented in the activities. For this reason, we have included a new module within the Virtual Stage in which all participants will be able to see the speakers' profiles, including their social networks and a description of them.

To activate this module, you need to enter "Virtual Stage settings" and in the "Modules" tab, enable "Speakers".

At Eventtia we always seek that the digital experience of our clients and their event participants is always the most satisfactory and complete as possible. This is why one of our deepest ideals is constant innovation, for which we have a highly trained team and efficient tools that enhance the experience of our users.

After seeing the level of acceptance that the Virtual Stage has had and the success it has brought to our clients, we have decided to focus our efforts on the business rounds that have become the main use case for Eventtia. Understanding the needs of our clients, we have migrated Twilio, a new very secure, and versatile platform for business conference meetings. This will be available for all your events from Friday, November 13 and in case you want to stay with the current platform, it will only be necessary to communicate it via help@eventtia.com.

Greetings.

At the end of our events, we want to know exactly what our participants did and how was their level of interaction in it. In order to see the activity of each participant in more detail, we have included the tab "Event Traces" where you can see, for example, the stands that the participants visited, or the activities in which they spent the longest and thus be able to have a better approach with them at the end of the event.

For this you just have to enter the profile of the participant whom you want further information about and click on "Event Traces" in the Eventtia back office.

To avoid your participants from having to fill in the survey on their emails, they can now do it without exiting the Virtual Stage. Just add your Surveys module and they can fill them in right away!

Keeping traceability and control of our events is essential, that is why in addition to the reports that you can download from your platform, you can now use the Live Event Commander. With this tool you will be able to see live data of all the activities taking place in your Virtual Stage, see how meetings are taking place and send live announcements among other features.

To access the Event Commander you just have to click on the "Launch Event Commander" button which will appear in the upper right corner of your Dashboard.

In order to keep your activities organized in a timely manner, we've added different types of views for them. You can now choose to see your activities by month, week, day, or list in order to keep better track of them in your back office.

In order to have a better interaction between the speakers and the participants, we have enabled the option of emotions in the Virtual Stage. Participants will be able to express their feelings through emoticons that will be seen by all those attending the event.

Participants can now have autonomy over their availability when scheduling appointments. Our new functionalities allow the participant to block time slots in which they're not available, as well as canceling a previously accepted appointment if necessary inside the Virtual Stage.

We all have a tough time dealing with rejection, but when explained it is easier to deal with it. This is why we enabled rejection reasons for participants to explain why they can't accept a meeting.

Now your participants will be able to evaluate their interactions with other participants during their networking sessions.

This will allow you to measure the ROI of your networking events, to know in greater detail the business possibilities that were generated, successful connections that were made, among other important data to know the impact of your event.

To keep better track of the activities your participants will be attending, we have now enabled the ability to send calendar invited as .ICS files. Participants will be able to include them in their Google Calendars in order to be reminded prior to the event.

To enable this feature, go to the "Program" module and in "Advanced Settings" activate the option of which activities you want to send an invitation to your participants. This will allow participants to keep track of activities in their calendars and prevent them from forgetting about them.