Eventtia Changelog

On the Virtual Stage settings you will find a new option available. This “Single session enabled” option means that there can only be one active session per email inside the Virtual Stage or Mobile App. You will find it inside the Virtual Stage module > Virtual Stage Settings > Single session enabled.

To improve control over the activities on your event we have added a new field for you to set up the end date for the registration of the participants to this specific activity. This option is inside the activity on the Program Module.

We have developed a solution on the backend so on the “Phone Field” on your registration forms the country code assing will be by default the country selected for your event.

Now you will be able to configure specific reminders for activities for each participant type. Remember this option is available in the Program Module > Advanced Settings > Reminders. If you wish to send a general reminder you can still do it by setting it up on the general template without clicking on the specific participant type.

Now you will be able to see the date and time of your programmed activities while creating a new email to send to your participants, this will help you identify them easier when wanting to communicate some specific information for each activity for your participants. Remember that this option can be found inside the Registration Module > Communications > Mass Emails

In order to maintain close communication and interaction with your audience at events, today we have a new functionality which will allow you to program the respective reminders for the workshops with time in advance prior to their start. This option can be managed by each organizer from Program >  Advanced settings > Reminders.

Do not forget to check the box, schedule the time you want the communication to be sent, subject and body of the message that you will finally share with your attendees.

One of the significant advantages of having Networking at your events is to facilitate the generation of interpersonal relationships among your attendees; in this way, they can enhance the opportunities they find when attending your events. We have enabled an option that allows your attendees who have appointments scheduled in the Networking to view the contact information of the person with whom they have an appointment, either virtually or In-person.

At Eventtia, we understand that unexpected situations are part of the execution stage of the events, which is why we want you to have as much control over the meetings scheduled virtually at the Networking in your hybrid events.

From the Networking module - Participant Profile tap in the backoffice, you will be able to view and access the links of your participants' calls. Thus, in your role as event administrator, you will be able to attend to possible requirements and/or difficulties.

At Eventtia we understand the great opportunities generated when you can design your events wholly personalized with your brand; we have enabled the event banner to be visible within the survey when you send it to your attendees by email.  

Networking is currently one of the main tools to generate valuable connections for you and your attendees. Achieving perfect planning and organization of it is one of the main objectives of our platform; that is why we have added for you, within the Registration module – the General Information tab, an option that allows you to limit the number of appointments by type of a participant that has a Networking profile associated with it.

Being able to visualize in real-time the development of the activities of your event, regardless of the modality (In-person, Virtual or Hybrid). As well as knowing data on the number of active attendees, and making live announcements, among others, are the improvements that Eventtia brings you through the Control Board module - “Event Launch Commander” option, we want to support you as an administrator of your event so that you optimize all the opportunities that bring data that had not previously been explored or were not easily visualized in the execution stage of your event.

For Eventtia, it is essential to support you in obtaining data, interaction, and greater engagement of your participants within your events. This is why we have launched the Quizzes Module; this module allows you to streamline events and create contests among participants with a series of questions. You can define the response time and the corresponding score for each question. In this way, each participant accumulates points, establishing a ranking and rewarding the best.

Continuing with the line of the importance of interaction with the attendees and obtaining data during your events. Eventtia brings you a new Questions and Answers module. This module allows participants to submit the questions they have for the speakers in each session of the event, participants can also "like" the questions of most interest. In addition to this, in In-person events, you can avoid having a person walking around the room with a microphone to that attendees can ask their questions.

At Eventtia, we understand the new needs and dynamics in the generation of contact networks through events, primarily Virtual and Hybrid. We have created for you the new “Leads” module for your events. This module allows your attendees to segment and generates valuable connections with persons and companies of their particular interest while enjoying your event.

Thinking about your needs when designing your event. We have expanded the number of characters to 75 to name the additional chat channels you want your events in very new and creative ways.

To make your event an easy and friendly experience for your attendees, they do not miss any opportunity to plan their Networking. We have improved the visualization in the presentation of the agendas in the Virtual Stage to visualize the status of their appointments, especially those that are pending confirmation.

At Eventtia, we understand the importance of a correct presentation of your event’s information for your attendees and to avoid confusion, especially in the registration and payment of activities. That is why we have created the option of not showing past activities in the registration form, which have already happened according to the date on which an attendee is registering during the execution of your event. In this way, only present and future activities related to the current registration date will be visible in the Registration Form when your participant’s register.

However, past activities will be visible in the back office for control and administration of your event.

At Eventtia, we continue to create options to help you customize your event. Now in the Virtual Stage module - User Interface tab, we have added the black color as an option for the design of the titles on the registration page and the titles of the activities. 

We have created the option to visualize your Virtual Stage in Dark mode. In the left sidebar – Setting option, your attendees will find a button that allows them to change the Virtual Stage display color. This with the objective that you can create more design options and brand position within your events.

We have improved a display of your appointments in the Virtual Stage, a new way of presenting the information on the status of the works, to give your participants greater clarity when scheduling their appointments at a business conference. 

1. When an appointment is requested and the other participant has not yet accepted it, the block will look like this:

2. When the requested participant must accept the appointment, it will look like this: 

Now the Reports module, Registration - Program option, you can view within a chosen time range the dates and times in which the participants registered for your event

Additionally, you can generate reports in Excel that allow you to take advantage of the information according to your company's needs.

We have for you a new display of your activities, which facilitates its visualization at the time of registration of your participants when you have many activities scheduled for your event.

If you want to activate this view, do not hesitate to request it from our team.

If you require it, we can activate a functionality on your account, through the support team, which allows an attendee to buy the tickets for a whole group of participants. Then these participants can make their registrations individually thanks to the link the buyer will send them after the payment.

Attendees who attend hybrid events now have a button in the Virtual Stage that allows them to select the modality under which they will attend the event (face-to-face - virtual).

We continue to expand the language options so you can hold your events anywhere in the world. Starting now you can set the Virtual Stage in Arabic.

For attendees who participate in hybrid events, we have a new option that shows the changes in the modality (face-to-face - virtual). The meeting will be held so that the parties can see it in their agenda and the appointment can be successfully made.

We continue expanding our list of currencies. Now we have a new currency (GTQ) in our general configuration module that will allow you to charge your attendees in the official currency of Guatemala.

Responding to our client's particular needs regarding billing identification for events, we have enabled the possibility of editing the Invoice ID inside the "Finance" module on the "Billing" button.

Thinking on giving a better experience for the attendees and following our clients' recommendations, we have hidden in the virtual stage the activities' tabs that are not available (Networking, Workshops, and Sponsor Activities), showing just in their agendas the tabs with activities scheduled.

We have a new currency available for participants and event organizers, now you can select RON the official currency in Romania.

We have improved the user experience when uploading files in the "My profile" section, now a popup alert message will appear if the document has not been successfully attached because it exceeded the 9 MB maximum upload size. 

In order to manage and control the registration process of attendees at events, a new functionality has been provided within the system, which allows the organizer or user to include the email domains of the companies that may or may not register to the event. These settings can be managed at the registration level in your account, through the registration module “advanced settings”.

On February 2nd, we had some intermittency on our service from 4:53 a. m. GMT-5 to 10:00 am GMT-5.

Our engineering team promptly solved the issue.

For all our users, we have developed the following improvements to our Check-in App:

1.       In a new edition to the ‘Checkpoint’ feature, event organizers can now control and manage the arrival and departure of attendees for different activities set for their events. To do this, you need to use the ‘Check-in’ and ‘Check-out’ options, where they will be able to see the contact details and all the number of participants registered for each activity.

2.       To make it easier to search for activities, we have added an option for you to filter an activity by its name or date.

In search of providing a better experience for users and in the case of events and activities that have face-to-face, virtual and hybrid components, we have developed the following improvements:

We have launched a PWA (Progressive Web App) which allows users to have direct access from their smartphone to the content of their events. Additionally, once logged in with this PWA, they will be able to access the information last seen in offline mode (without internet).

Understanding the demand for hybrid formats, face-to-face and virtual, the platform will now allow you to customise your needs according to the type of event the client requires and this, in turn will allow for a better configuration and user experience.

We invite you to browse the platform and learn about these new features. If you have any doubt, we will be very attentive to guide you.

We’ve added a new access restriction to networking on the Virtual Stage for participants who have yet to pay or be validated. This new feature means that this type of participant will be unable to schedule, receive or confirm meeting appointments. Instead, their agendas will be hidden and counterparts who have paid or been validated will not be able to book meetings with them.

: Eventtia is happy to announce that it’s now providing a new integration with the Adyen payment platform, allowing companies to accept payments, protect revenue and control their finances with a single system. The solution is available in more than 30 currencies and operates in countries including: the USA, Canada, Brazil, Australia, Japan, New Zealand, United Arab Emirates and more.

To activate this option, you need to go the initial setup of your event, as seen in the image below:

When it comes to custom fields, there is often important information that you might not want to be edited by the participant. For this reason, we have implemented a solution on the Virtual Stage so that the custom fields can only be edited by the event organizer and not by the attendee.

For the start of the new year, we have added a new “Social Wall” to the Virtual Stage. This new feature will allow event organizers to involve their audience with the brand or event, share moments, create meaningful memories, experiences, and interaction with other attendees. 

The main advantages of the tool are that it provides a forum for topics and content to be shared by attendees, shows how the audience is behaving and participating, and encourages engagement social media activity.

Our check-in app now has a new functionality which allows the organizer to view the number of registered participants for a specific event in real-time.

We have launched a new Hybrid Login feature, which allows clients with SSO to let their attendees log in either with SSO or with any of the other existing login modes, not just one or the other.

To give you more freedom with how you organize Zoom activities on the Virtual Stage, it is now possible to configure activities with a different Zoom account that is not linked to the organizer for each transmission. This is in addition to the account that you already have connected by default in integrations.

It is now possible to select the events that you want to be shown on the event calendar widget. To do this you just need to pick the events you want to be shown in the back office under event settings. Finally, keep in mind that modifying an event that has already been created takes 30-minutes to be shown on the widget.

To give attendees a clear overview of their agendas and the activities that they are or aren’t registered to, we have improved the visibility of the agenda and activities in which they are participating.

For activities that participants have registered for, the primary color of the Virtual Stage will appear and depending on their duration (if the blocks are very small or large), only the registration icon will appear together with the session’s text. Here are some screenshots below which show how this looks:

A filter for rated event participants based on the B2B matchmaking algorithm has been developed.

In the case that a one-to-one meeting is rejected a new appointment slot can be requested at a later time.

Mitigating bugs and managing continuous improvements is necessary to ensure the best experience for event organisers and their participants. Some of the fixes we made include:

• The location now appears in workshop details when clicking on an activity in the program.

• The view of inactive events pages has been adjusted for when the virtual stage is not configured from the back office.

• Custom registration fields can now be displayed under attendee profiles in the virtual stage.

In order to make it easier to create activities that require the use of Zoom, we have made an enhancement that will allow organizers to better manage their Zoom accounts.

In order to create your meetings and webinars through Zoom, it is necessary to do so using JWT credentials. However, we understand that this can generate limitations since not all users have access to these.

This improvement now allows an account user to enter the credentials and this integration will be available to all account users, which means that you will not have to enter this data in each activity.

The first thing to do is go to the "Users" menu located in the upper right part of the screen.

Once here, you will find the "Account Integrations" tab and then click on the Zoom icon.

Finally, you must enter the JWT credentials of the Zoom account that you want to associate.

Now you can create activities only by selecting the associated account, which will facilitate the task of event organizers.

Sponsors want to keep track of the participants attending their activities. This can allow them to better prepare their presentation prior to the day of the event, in a way they can generate better engagement.

This is why we enabled a new feature which will let them set up a registration for their activities, as well as setting up a limit for the number of participants they want to host.

For this, they must go to their Sponsors Editor, create an activity, and at the bottom of the menu they will be able to activate or deactivate the registration feature. This way, participants will be able to register to these activities through the Virtual Stage.

We want your participants' experience to always be the best, which is why in order for them to make sure that all the elements for their appointments are working well, we have added validation for their one-to-one meetings.

For appointments to take place with no issues, participants need to grant camera and microphone permissionions.

Additionally, participants can set the background with the images provided by Twilio.

The meeting platform will allow you to have up to 9 participants in a call.

With these new updates, you will be able to improve your connectivity experience and speed.