Eventtia Changelog

We understand that some organizations have quite a few users on their accounts. Such users have different roles and task for which they are responsible.

In order to better limit the roles and assignments the users on your account have, we added a new permission that allows admin users to limit who can activate or deactivate events.

To set up this permission, the admin user must go to the "Users" tab and look for the user whom you want to change permissions. Once you find said user, click on the three dots and click on "Edit", this will display the "Module Permissions" tab. Please click on it and in the dropdown menu select "Events". Finally, you will select or unselect the "Activate and deactivate" depending on your needs.

We understand that knowing how participants interact is a critical metric to measure how good the event was.

For this reason, we added a new report which will allow organizers to know which meeting actually took place and for how long did the participants interacted with each other.

Many times, participants engage in very good interactions with other participants, but they do not have the opportunity to meet again inside the Virtual Stage.

In order for participants to meet multiple times with the same participant, we have added the feature to limit the maximum number of meeting.

You can configure this by entering the Networking module and in the Actions menu by clicking on Advanced Settings.

In order to give our clients more flexibility, we have added buttons to delete all the images that can be set in the Virtual Stage.

To delete an image, you just have to go to the Virtual Stage settings, look for the image you want to delete and click on the button. Then all it takes is uploading a new image, and you are set.

Due to the fact that we want participants to be able to express their emotions in the best way, we have added an emojis' module in the chats of the Virtual Stage. This will generate more engagement and allow participants to show in a fun way how an event activity or a networking meeting has made them feel.

One of the main objectives of event organizers is to generate engagement among the participants.

With this in mind, we have added a feature that allows participants to create their own channels to discuss and interact with each other.

For this, participants must go to their chats' module on the Virtual Stage, and there they will find the button "Create new channel". Participants will be able to create a discussion channel with a compelling title and description to generate interest among other participants.

We want the experience of the participants to be the best always. In order for them to verify that all the elements necessary for your appointments are working correctly, we have added a validation to the networking meetings.

It is important that participants allows access to camera and microphone so that the meetings can go on correctly.

We know that changes can happen at any time. This is why we have added a button that allows you to delete the image of the speaker or their banners to upload new ones.

We want to keep up with all the updates our partners make. For this reason, we updated our Zoom Web client in order to allow clients to use all available features, generating the best experience for participants.

You can read more about the allowed features here.

Each organization is different from the others, that is why depending on their needs they will have different mail suites for their collaborators. For this reason, it is now possible to add your events to the participants' preferred calendar.

When they receive the welcome email, they just have to click on the "Add to Calendar" button and the different options will open.

In order to better personalize events and improve attendees´ experience, we included a color selector for titles inside the Virtual stage. To access this feature, one must go to the Virtual Stage Settings > User Interface and choose between white, gray or black depending on the background image.

Conditional questions feature for surveys is now available, this will allow you to change questions depending on what the participant answers. In the meantime, we have pushed this feature as something that needs to be set up per request to our helpdesk and our support team will gladly coordinate what are the steps to take.  

To improve attendees' experience, we added a new way to log into the Virtual Stage using Active Directory. This is something we now have available for all accounts, but it needs to be activated per request. In case another type of account wants to be added, information needs to be provided to our Support Team, and they will set it up.

So that the names of your participants can be seen correctly when they receive a chat, we have corrected the notification settings.

Before, when a participant received a notification, the name was cut depending on the characters. For this reason, we have added an endpoint to our API so that it is possible to obtain the statistics of sponsor activities.

With this fix, names will now be displayed correctly without separating the characters.

This fix also applies for activities' chat notifications, which are now displays correctly regardless the length of the name.

Setting up your workshops with Zoom Meeting or Webinar can sometimes require additional steps. To make it easier for you to reset your credential, we added this button.

After creating the new features of the Sponsors module, we identified our clients' need to obtain as much information as possible.

For this reason we have added an endpoint to our API so that it is possible to obtain the statistics of sponsor activities.

We encourage events which offer a lot of modules to their participants. This is a great way to generate engagement and wholesome experiences.

In order for participants to be able to access all these modules as easy as possible, we added the possibility to scroll through them in the navbar.

Type your new product feature here...

To make it easier for you to share the Sponsors' editor link with your participants and partners, we've added a new button.

To access this area, you must go to the Sponsors module and at the top right you will find the "Actions" button. By clicking here you will find the option "View Public Sponsors Area".

In order to make the experience of your participants easier and more enjoyable within the Virtual Stage, we have included deep links for the different modules.

Now your participants will be able to share the profiles of others among themselves to be able to schedule meetings more quickly or access a sponsor's stand.

Type your new product feature here...

So that your speakers have more identity and presence at the event, we have added the feature to upload a banner.

To set up this image, please go to the Program module and choose the Speakers option. Once you create a new speaker or edit one created previously, in the "Banner" option you are going to be able to upload an image that will let your speakers have the visibility they need at the event.

For participants to have better traceability of the event and avoid missing its date, they can now add it to their calendars directly from the registration form.

Once the attendee has completed the form, the successful registration message will appear and at the top of their screens, they'll find the "Add to Calendar" button. This way they can include the event in your Gmail or Outlook calendars.

We understand that attendees always want to have as much information as possible, especially when it comes to what they are being charged at the event.

That is why we have made improvements on our invoices, to be able to break down each item that is part of the total value that the attendee has paid.

We understand that every day your virtual events have become more global. Thinking that you can provide a better experience to your participants, we have integrated the possibility of adding simultaneous translation widgets to your activities.

To access this functionality you must enter the Activities module and in the Virtual Stage Settings tab scroll to the bottom of the page where you will find the Audio Translation option. Once you enable this option, it will ask you for the code of the simultaneous translation provider you have chosen. Then your participants can choose the audio track they want within the Virtual Stage.

We know that on many occasions the participants are not sure if they can attend an activity, and that is why they do not register for it from the beginning. Thinking of those people who want to enter an activity but for one reason or another could not do so in the registration form, we have enabled the registration of activities from the Virtual Stage.

For this you must enter the Activities module and make sure to select the option "Allow registration for this workshop." and choose the attendee types you want to have this feature enabled.

Once you have done this, you proceed to configure the activity normally and then in the Virtual Stage Configuration module you must go to the Modules tab and in the Workshops option go to the Items to Show field and choose "Show only activities associated with the attendee type, and highlight those the attendee is registered to". Make sure you select the "Allow registration" option as well.

Once you have done this, your attendees will be able to search for the activities in their Agendas and if they are not registered, do so right there.

With virtual events becoming more and more global, we understand that it is necessary for your participants to be able to correctly know when the different activities will occur.

This is why we have made some improvements in the management of time zones within the Virtual Stage that apply to:

-Virtual Stage Time. -Activities' countdown. -If the event is face-to-face, it will display the timezone from the country in which the event will take place.

Now you will also have the opportunity to choose the time format you prefer for your Virtual Stage. You can choose between 12h or 24h format.

For this you must go to the General Settings tab in the edit option of your event and you will be able to see the Time Format field.

Every day we are migrating back to face-to-face interactions, and events are not far behind. Many of our clients are already holding hybrid events, where they can host face-to-face and virtual audiences.

So you keep better management of your attendees, now if the event is only in person, the welcome email will include its QR code to be able to check-in. If it is virtual, the welcome email will not include the QR code. 

Being able to communicate as much information as possible to your participants is very important. This is why we have added new tags for sending your mass emails.

You can access them by entering the Communications module and once there choose who you want to send the message to. You will immediately see the tag list at the bottom of your screen.

We know that participants want to know all the relevant information about other participants within the Virtual Stage in order to interact with them. Knowing whether or not they accepted the terms and conditions in the registration form, is not.

This is why this field will no longer be visible within the profile of your participants within the Virtual Stage.

In order for you to be able to upload the fonts you want to personalize your website, we have increased the size limit for it. Now you can upload fonts up to 900KB.

So that your participants can better search for other participants, we have enabled a new "Sort By" option. Just go to the participant module in the Virtual Stage and choose the option that makes your search easier.

So that you can further customize your custom modules within the Virtual Stage, we have updated our icon library. You can access them when you create a custom module and in the Icon field, select the one you want.

So that you can better choose which participants have access to the Virtual Stage, we have enabled the options to limit the entry of participants with an outstanding balance or pending to accept.

You can configure this by going to the Virtual Stage Configuration module and in the General Configuration tab, enable the options at your convenience.

Many times participants want to interact with others, but they are not connected. With this in mind, we have configured the chat module so that the chats are saved and the participants can review them once they log in. Another important feature we added is that notifications for read messages now disappear.

From now on to help you avoid confusion, test emails will come with a label on the front to indicate this. If the platform is configured in English, it will say (Test), if it is in Spanish (Prueba) and if it is in French (Preuve).

In order to further customize the categories of your activities within the Virtual Stage, you can now add color to them.

For this you must go to the Program module and choose the Categories option. Once there you can give those categories a name and choose the colors you prefer.

Being able to keep the traceability of your events is one of the greatest needs of our clients, that is why we are always trying to generate the most information that can provide them with value.

Thus, now you will be able to see the total connection of your participants during the days of your event. For this you must go to the Reports module and in the Virtual Stage category choose Event Connection. This report will show you the total connection by days and you can export it if you want to work it even better.

We know that it is not enough to be able to track one of your events, but that you also need to know the global results of all your events.

For this reason, now, the Global Dashboard will also allow you to see the number of participants who have entered the Virtual Stage and checked-in in case it is a face-to-face event. The cards now show you which are virtual events and which are face-to-face. You will be able to see the ratio between the number of attendees and the number of events, as well as how to generate custom graphs.

We invite you to give it a go by clicking on the Events tab at the top left part of your screen and choosing the Global Dashboard option.

The web SDK is what enables Zoom to be displayed on the Eventtia Virtual Stage. Depending on its updates, our clients will be able to access certain features. This new update allows the following:

In order to keep better track of whom are the participants who have actually entered your event, we have added an additional indicator to the Event Commander.

You can check this while the event is taking place so you can know what number of participants have entered the Virtual Stage in real-time.

For event organizers and their participants to have the best experience, we understand that it is necessary to minimize errors. Some of the bug fixes we made include:

• Show bios of Speakers correctly. Previously when these were too long, they were displayed from the end. From now on the biography will be shown from the beginning and the participant can scroll down to read it completely.

• Show images correctly once they are updated by participants. Previously, they were not shown in the list of participants, but the change was shown in the participant's profile image on the chat.

• Fixed the position of reactions to match the Sponsors reel.

• The size of Speaker images changed when their profiles were opened. We have corrected this error so that the images are displayed correctly.

So that your participants can keep scrolling through the event´s website or any other website you desire after they make their payments, we have enabled the Payment Redirection option.

To set this up, you must go to the "Advanced Settings" module in the "Register" option. Once there you will go to the "Payments" option and you will be able to enter the URL of the site to which the participant must be redirected once they make their payments.

Knowing how much our clients want to further customize their Virtual Stages in order to make the experience of the participants as complete as possible, now you can change the color of the navigation bar.

For this you just have to go to the "User Interface" tab in the "Virtual Stage Settings" module and there choose the color that you like the most.

Virtuality has allowed us to connect our events with participants from all over the world. In order to make your experiences more user-friendly within the Virtual Stage, it is now possible to enable multiple streaming channels on the same activity. This will allow having streamings in different languages on the same activity, allowing participants to access more easily.

The steps you must follow to enable this feature are:

• Create the activity.
• In the tab "Virtual Stage Configuration" choose the option "Youtube" or "Other".
• In the "Add" button, add the number of streamings you want (Up to 5) and name them to your preference.

When your events have many activities, it can be difficult to see them all in one view. For this reason, we have added the list view which will allow your participants to scroll between the activities and networking meetings, thus being able to review them in a better way.

For your participants can always keep better traceability of their activities and networking meetings, they can now download calendar files (.ICS) directly from their Virtual Stage.

They simply have to select the meeting or activity in their agenda once they login to the Virtual Stage, and there they'll find a button that will allow them to download the file. This way, they can add the activities or meetings that they consider most important in their Gmail or Outlook calendars.

In order to facilitate the completion of your participants' registration forms, we have changed the format of the "Birthdate" field. With the new dropdown presentation, the client will be able to fill out their information more quickly.

In order for you to give more detailed information to your participants on their invoices, we have included the payment date.

This will allow you to know exactly when the participant made their payment, this way being able to keep better traceability of your event.

Virtual events must always seek to be as close to face-to-face events in the sense that they must generate the greatest possible degree of interaction between participants.

For you to bring your participants closer and connect them with your event, we have partnered with Sparkup, an app that will allow you to organize activities such as quizzes, polls, and word clouds. You can also continue using Mentimeter, Slido, or other interactivity applications that allow you to generate the greatest possible engagement.

Changes can arise at any time, and we know you must be able to tackle them as soon as possible. Now you can delete the background image of your activities in case you need to change the one previously set up.

You just have to go to your Workshop module and select the activity you want to modify. Next to the select image button, you will have the delete button which will allow you to set your Virtual Stage up from scratch.

Understanding our clients' needs and keeping up with the improvements of our collaborators, we have updated the Virtual Stage to integrate the upgrades of Zoom web SDK version 1.8.0.

Functionalities that were previously limited like the breakout rooms are now available within the Virtual Stage. This will allow you to divide your participants into small groups to perform different types of activities without having to access another page.