Eventtia Changelog

The new User Access Policies feature provides organizers with the flexibility to define different roles, offering two types of access: Event Organizers, who have full access to Eventtia and the Eventtia Check-in app, and On-site Users, with access to the Eventtia Check-in app without the need to create a password.

Depending on the assigned role, this feature also allows for access policies based on specific dates or a temporal duration in days to limit user activity.

You can read more about these new features through our ReleasePad or Knowledge Base.

Stay updated with Eventtia and make the most of it for your events.

We are thrilled to introduce an evolution on Eventtia's Check-in App.

? Download the App by typing 'Eventtia' on the App Store or Play Store.

Now, when validating the QR code at the event, you can configure additional form fields so that during check-in, you can view more detailed information about attendees.

Head to the back office and explore this exciting new feature.

1. Enter the registration module, in the types section

2. Go to the "Registration Form" tab, then click on the green "New" button.

3. Create a custom field and select the following options: "Available in public listings" and "Information displayed when checking QR code."

This new functionality to download checkpoint reports brings advanced capabilities to event management. This feature offers a consolidated view of both entry and exit activity at checkpoints, providing a comprehensive insight into participant interactions. Organizers can now access and export a detailed report that provides insights into attendee engagement and the overall flow of the event. This consolidated report not only simplifies data analysis but also aids in strategic decision-making, ensuring a more comprehensive understanding of attendee participation. With this consolidated event reporting functionality, event planners can effectively assess attendee involvement, track attendance patterns, and make informed adjustments to enhance future events.

You can access this from the reports module in the back office, under the registration section, and the checkpoints option. There, you can select a start and end date to determine the filtering time frame, as well as specific or general checkpoints you wish to review. Afterward, you can export the data to Excel for analysis.

This innovative feature ensures that attendees have a specific period during which they must register, and if they don't do so within that timeframe, they won't be able to register after it expires. This enhancement provides greater control over the registration process, allowing event organizers to more efficiently manage attendance and planning. By clearly outlining start and end dates, greater accountability is encouraged among participants to complete their registrations on time. Ultimately, this functionality contributes to a more structured registration experience and better event organization, ensuring that participants are properly enrolled within the established deadlines.

To access this function, navigate to the advanced options area of the event in the back office (Connect). Once there, go to the settings tab, where you'll find the addition of two new prominent fields: "Registration Start Date" and "Registration End Date."

This new functionality will allow you to enable or disable the verification method to protect yourself from spam registrations. This method involves completing a simple test at the time of registration to prove that you're a human and not a computer attempting to gain access. The Captcha test, for your understanding, requires you to select the elements described in the image (traffic lights, cars, etc.), which you need to choose to confirm that you're not a computer.

To carry out the process, you need to log in to Eventtia using your access credentials. In the registration module, under the "Advanced Settings" option, you will find the specific field to activate or disable it.

Now the Check-in app allows you to search your event checkpoints through filters, making it a fast and practical way to validate keywords or look for a specific checkpoint. We have also added the possibility of returning to the previous search (without losing this last filter) so that users can return to the visualization of this and continue validating their selection.

Now besides choosing to organize participants from their name, last name, or company, you can manage them from their registration date, you decide if you want to see the more recent registrations first or the last. This can help your participants search for each other better.

Time management and effective communication are invaluable when having an event, so from Eventtia we have developed a new chat feature for speakers, allowing the audience and event speakers to communicate in real-time. Now, when you create virtual workshops and activities, you will be able to obtain a single-use link that you will be able to share with your speakers to achieve a closer and more practical interaction with the audience.

Video

We have added a new permission to the Participants & Networking module. Now all your participants will be able to see the whole list of participants at the event whether they can chat or schedule meetings with them or not. If you wanna activate this view go to the Virtual Event settings, the modules tab, inside the Participants & Networking module and activate the “Visualize all participants” option.

Now [1]we are giving you the possibility to select whether or not you want Eventtia to leave the texts on the Virtual Stage as you entered them in the Back Office or if you want us to help you standardizing the first letter as capital and the rest in lower case. If you wanna activate this option go to the Virtual Stage Settings and on the General Settings tab select “Allow the use of capital letters”

For a more specific management and organization of participants’ report, we have enabled and made available to users, new permission that can be managed through the roles, for the view of the participants' report.

From the report’s module, in the registration section, we have enabled a new option for the administrator users to specify which fields of the registration form of each type of participant should be included or not in this report.

ubsequently, the option to export the report to Excel will be enabled, with the default fields selected in the previous configuration. Please note that custom field information will not be visible in the interface criteria, as these vary for all participant types.

When exporting the information, we will obtain a sheet for each type of participant in the Excel file, that is, the file will have "N sheets" according to the number of types of participants that the event has.

In response to the new needs and the scope of our guest module, we have prepared the following features: 

Now the guests will be able to reject the invitation sent, for this, we’ve created a new tag with the link to cancel the invite and enabled the option to configure the message that the guest will receive after completion 

Within the guests' module, there will be the option to filter by the guests who canceled their invitations. For mass communications, there will also be the option to exclude or include the withdrawn participants, depending on the purpose of the communication.

Trying to cover our client's needs with events in Portuguese now you can visualize the registration form in this language.  Locate the language indicated in your link.

Change the language indicator from EN/ES/FR to PT

All the default information will appear in Portuguese

We have updated the visualization of the agenda in the virtual stage to provide a better user experience when interacting with activities and meetings, we invite you to try it.

We have implemented a new filter in the Communications module so you can send emails expecifically to participants with pending validation. You will find this new functionality from: Registration Module > Communications > Mass emails > Registration status.

Now you can select whether or not your users can modify the registration form of a participant type. If the option is enabled for a certain user’s role, the option to edit the registration form will be disabled for other users

Permit Location:

Users > Roles > Choose role type  > edit "on the 3-point button" > Registration module > Attendee Types > Manage form.

We have created the option to remove attachments in the registration form, in sections such as participants and speakers, available for your upcoming events.

We have new functionality that allows users to have more specific searches on the Networking Module from the "meeting availability" option, the system will show them the availability of times to schedule meetings with the person you selected.

For better control and metrics consolidation, it has been implemented that when a participant checks in a workshop they will have to be considered as checked in on the event as well. This information will be reflected in the event reports.

Now the event organizer will have the option to include inside the message settings a new tag “${unregister_button}.” This option will allow participants to be able to cancel their event attendance after finishing their registration. You can add this tag inside any of your communications to your participants.

You also have the option to set up a “Cancellation Email” this email will be sent to the participants when they cancel their registration. You will be able to set this email up on the “Messages” tab inside the set up of “ Attendee type”

We have a new option for you while managing your participants. Now if you eliminated a participant by mistake you will have the option to recover the registration. Just go to the “Deleted” participants click on the three dots on the participant’s profile and click on “Recover registration”.

Important note: The participant’s information will be restored, however If the participant was registered to certain activities this will not be restored so they would need to be registered again, the same happens with the networking meetings. 

You will find this option going to the Registration module > Attendees > Deleted > three dots > Recover registration.

On the Virtual Stage settings you will find a new option available. This “Single session enabled” option means that there can only be one active session per email inside the Virtual Stage or Mobile App. You will find it inside the Virtual Stage module > Virtual Stage Settings > Single session enabled.

To improve control over the activities on your event we have added a new field for you to set up the end date for the registration of the participants to this specific activity. This option is inside the activity on the Program Module.

Now you will be able to see the date and time of your programmed activities while creating a new email to send to your participants, this will help you identify them easier when wanting to communicate some specific information for each activity for your participants. Remember that this option can be found inside the Registration Module > Communications > Mass Emails

In order to maintain close communication and interaction with your audience at events, today we have a new functionality which will allow you to program the respective reminders for the workshops with time in advance prior to their start. This option can be managed by each organizer from Program >  Advanced settings > Reminders.

Do not forget to check the box, schedule the time you want the communication to be sent, subject and body of the message that you will finally share with your attendees.

For Eventtia, it is essential to support you in obtaining data, interaction, and greater engagement of your participants within your events. This is why we have launched the Quizzes Module; this module allows you to streamline events and create contests among participants with a series of questions. You can define the response time and the corresponding score for each question. In this way, each participant accumulates points, establishing a ranking and rewarding the best.

Continuing with the line of the importance of interaction with the attendees and obtaining data during your events. Eventtia brings you a new Questions and Answers module. This module allows participants to submit the questions they have for the speakers in each session of the event, participants can also "like" the questions of most interest. In addition to this, in In-person events, you can avoid having a person walking around the room with a microphone to that attendees can ask their questions.

At Eventtia, we understand the new needs and dynamics in the generation of contact networks through events, primarily Virtual and Hybrid. We have created for you the new “Leads” module for your events. This module allows your attendees to segment and generates valuable connections with persons and companies of their particular interest while enjoying your event.

At Eventtia, we understand the importance of a correct presentation of your event’s information for your attendees and to avoid confusion, especially in the registration and payment of activities. That is why we have created the option of not showing past activities in the registration form, which have already happened according to the date on which an attendee is registering during the execution of your event. In this way, only present and future activities related to the current registration date will be visible in the Registration Form when your participant’s register.

However, past activities will be visible in the back office for control and administration of your event.

At Eventtia, we continue to create options to help you customize your event. Now in the Virtual Stage module - User Interface tab, we have added the black color as an option for the design of the titles on the registration page and the titles of the activities. 

We have created the option to visualize your Virtual Stage in Dark mode. In the left sidebar – Setting option, your attendees will find a button that allows them to change the Virtual Stage display color. This with the objective that you can create more design options and brand position within your events.

We have for you a new display of your activities, which facilitates its visualization at the time of registration of your participants when you have many activities scheduled for your event.

If you want to activate this view, do not hesitate to request it from our team.

For attendees who participate in hybrid events, we have a new option that shows the changes in the modality (face-to-face - virtual). The meeting will be held so that the parties can see it in their agenda and the appointment can be successfully made.

In order to manage and control the registration process of attendees at events, a new functionality has been provided within the system, which allows the organizer or user to include the email domains of the companies that may or may not register to the event. These settings can be managed at the registration level in your account, through the registration module “advanced settings”.

For all our users, we have developed the following improvements to our Check-in App:

1.       In a new edition to the ‘Checkpoint’ feature, event organizers can now control and manage the arrival and departure of attendees for different activities set for their events. To do this, you need to use the ‘Check-in’ and ‘Check-out’ options, where they will be able to see the contact details and all the number of participants registered for each activity.

2.       To make it easier to search for activities, we have added an option for you to filter an activity by its name or date.

In search of providing a better experience for users and in the case of events and activities that have face-to-face, virtual and hybrid components, we have developed the following improvements:

We have launched a PWA (Progressive Web App) which allows users to have direct access from their smartphone to the content of their events. Additionally, once logged in with this PWA, they will be able to access the information last seen in offline mode (without internet).

Understanding the demand for hybrid formats, face-to-face and virtual, the platform will now allow you to customise your needs according to the type of event the client requires and this, in turn will allow for a better configuration and user experience.

We invite you to browse the platform and learn about these new features. If you have any doubt, we will be very attentive to guide you.

: Eventtia is happy to announce that it’s now providing a new integration with the Adyen payment platform, allowing companies to accept payments, protect revenue and control their finances with a single system. The solution is available in more than 30 currencies and operates in countries including: the USA, Canada, Brazil, Australia, Japan, New Zealand, United Arab Emirates and more.

To activate this option, you need to go the initial setup of your event, as seen in the image below:

For the start of the new year, we have added a new “Social Wall” to the Virtual Stage. This new feature will allow event organizers to involve their audience with the brand or event, share moments, create meaningful memories, experiences, and interaction with other attendees. 

The main advantages of the tool are that it provides a forum for topics and content to be shared by attendees, shows how the audience is behaving and participating, and encourages engagement social media activity.

Our check-in app now has a new functionality which allows the organizer to view the number of registered participants for a specific event in real-time.

We have launched a new Hybrid Login feature, which allows clients with SSO to let their attendees log in either with SSO or with any of the other existing login modes, not just one or the other.

Sponsors want to keep track of the participants attending their activities. This can allow them to better prepare their presentation prior to the day of the event, in a way they can generate better engagement.

This is why we enabled a new feature which will let them set up a registration for their activities, as well as setting up a limit for the number of participants they want to host.

For this, they must go to their Sponsors Editor, create an activity, and at the bottom of the menu they will be able to activate or deactivate the registration feature. This way, participants will be able to register to these activities through the Virtual Stage.

We understand that some organizations have quite a few users on their accounts. Such users have different roles and task for which they are responsible.

In order to better limit the roles and assignments the users on your account have, we added a new permission that allows admin users to limit who can activate or deactivate events.

To set up this permission, the admin user must go to the "Users" tab and look for the user whom you want to change permissions. Once you find said user, click on the three dots and click on "Edit", this will display the "Module Permissions" tab. Please click on it and in the dropdown menu select "Events". Finally, you will select or unselect the "Activate and deactivate" depending on your needs.

We understand that knowing how participants interact is a critical metric to measure how good the event was.

For this reason, we added a new report which will allow organizers to know which meeting actually took place and for how long did the participants interacted with each other.

Many times, participants engage in very good interactions with other participants, but they do not have the opportunity to meet again inside the Virtual Stage.

In order for participants to meet multiple times with the same participant, we have added the feature to limit the maximum number of meeting.

You can configure this by entering the Networking module and in the Actions menu by clicking on Advanced Settings.

Each organization is different from the others, that is why depending on their needs they will have different mail suites for their collaborators. For this reason, it is now possible to add your events to the participants' preferred calendar.

When they receive the welcome email, they just have to click on the "Add to Calendar" button and the different options will open.

Due to the fact that we want participants to be able to express their emotions in the best way, we have added an emojis' module in the chats of the Virtual Stage. This will generate more engagement and allow participants to show in a fun way how an event activity or a networking meeting has made them feel.

One of the main objectives of event organizers is to generate engagement among the participants.

With this in mind, we have added a feature that allows participants to create their own channels to discuss and interact with each other.

For this, participants must go to their chats' module on the Virtual Stage, and there they will find the button "Create new channel". Participants will be able to create a discussion channel with a compelling title and description to generate interest among other participants.

We know that changes can happen at any time. This is why we have added a button that allows you to delete the image of the speaker or their banners to upload new ones.

In order to give our clients more flexibility, we have added buttons to delete all the images that can be set in the Virtual Stage.

To delete an image, you just have to go to the Virtual Stage settings, look for the image you want to delete and click on the button. Then all it takes is uploading a new image, and you are set.

In order to better personalize events and improve attendees´ experience, we included a color selector for titles inside the Virtual stage. To access this feature, one must go to the Virtual Stage Settings > User Interface and choose between white, gray or black depending on the background image.